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Collaborative Online Project Proofing

Published 03/06/2012 and rated Ratingstars5 5 out of 5 stars
by Shel Gatto
What can you use the app for?

ProofHQ is an online proofing tool that helps users streamline the project proofing process. The application works with a wide range of file types, including print, web and audio visual files. Users can get others involve by having their colleagues, team members or clients review the work and provide comments as well as notes and markups directly on the document. Discussion threads allow users to talk about changes or options without having to make an extra phone call or arrange a meeting. The application also supports files of up to 2 GB so users can create large file previews without attempting to email them or share them on an FTP server. Users can also identify which reviews have been responded to at a glance using color coded icons.

ProofHQ screenshot
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What is the history and popularity of the app?

ProofHQ was founded by Colin Angus and Mat Atkinson. The application was designed to reduce the amount of time and energy often wasted in the proofing process. Users can quickly request and review feedback without playing phone tag or sorting through long email histories. The application has received an overall positive response, although some noted that it may be difficult to convert clients who are not as technologically experienced. Of course that is more the preference of the client rather than a flaw in the application.

What are the differences to other apps?

ProofHQ has put together a collection of tools that can be used in many industries for many projects. Any project that requires proofing or approval can benefit from ProofHQ. The application can almost completely eliminate the need to email or call clients or team members throughout a project. Of course users can still turn to these traditional communication methods, however ProofHQ will provide a much more convenient alternative. User can even draw notes and symbols directly on the document, much like they would with a pen and paper.

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How does the web app look and feel to use?

ProofHQ users are greeted by a darkly colored interface that looks clean and modern without over doing it. The user enjoys a completely relaxed experience which includes absolutely no clutter. ProofHQ offers an environment that nurtures efficiency while maintaining an original personality that makes the application memorable. Anyone can easily learn how to use ProofHQ, if they are willing to take the time to do a little interface exploring.

How does the registration process work?

A new user can try ProofHQ for free for 14 days by clicking the green free trial button found near the center of the homepage. The user will find the registration form along the left side of the following page. A button is available along the right for users who prefer to sign in with OpenID. Others can provide an organization name, time zone, first and last name, email address and password. After checking the terms of service agreement box, the user can submit the form. The user is advised that they must check their email inbox for a verification message before accessing their free trial account.

What does it cost to use the application?

ProofHQ offers five subscription options to users. The first is the Micro plan which costs $17 per month and includes access for one user, 30 monthly proofs and up to 2 GBs of storage space. The Duo account costs $29 per month and includes access for two users, 60 monthly proofs and 4 GBs of storage space. The Team plan costs $49 per month and upgrades to five users, 100 monthly proofs and 8 GBs of storage space. The Plus plan costs $99 per month and includes access for up to 10 users, 250 monthly proofs and 16 GBs of storage space. The most expensive option is the Pro plan which costs $179 per month and includes access for 20 users, 500 monthly proofs and 30 GBs of storage space.

Who would you recommend the application to?

ProofHQ is a helpful resource for anyone who frequently works on projects with clients or a team. The application streamlines the proofing process and makes it easy for the necessary individuals to give feedback or make suggestions throughout the development or design process. The application offers five subscription options, which suit a wide range of purposes. Small teams or freelancers may appreciate the Micro or Duo plans while larger teams and businesses may prefer the higher end options.

  • Users can register or sign in with OpenID
  • Markup notes can be made directly on the file
  • Color coded icons let users know who has responded and who has not
  • Discussion threads make it easy to talk about changes
  • Large files can be shared without emailing or uploading to an FTP server
  • Contacts and groups make it easy for users to stay in touch with project participants
  • Supports web, print and audio visual file types

ProofHQ video

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ProofHQ pricing

Cheapest plan (per month) : $17.00
Most expensive plan (per month) : $179.00

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